Microsoft Visio 2016

Code INF1638

Table of Contents

Getting to Know Visio 2016

Starting Visio in Windows 10

Understanding the Start Screen

Creating a New Drawing From a Template

The Visio Screen

How Microsoft Visio 2016 Works

Using the Ribbon

Minimising the Ribbon

Understanding the Backstage View

Accessing the Backstage View

Using Shortcut Menus

Understanding Dialog Boxes

Launching Dialog Boxes

Understanding the Quick Access Toolbar

Adding Commands to the QAT

Understanding the Status Bar

Customising the Status Bar

Saving a New Drawing

Exiting Safely From Visio

Working With Stencils

Understanding Stencils

The Shapes Window

Quick Shapes

Using Quick Shapes

Creating a Custom Stencil

Opening a Stencil

Editing a Stencil

Closing a Stencil

Working With Shapes

Placing Shapes From a Stencil

Selecting Shapes

Resizing Shapes

Moving Shapes

Copying Cutting and Pasting Shapes

Duplicating Shapes

Rotating and Flipping Shapes

Ordering Shapes

Merging Shapes to Create New Shapes

Grouping and Ungrouping Shapes

Aligning Shapes

Aligning Shapes Using the Dynamic Grid

Distributing Shapes

Changing Shapes

Using Snap and Glue


Creating a Calendar

Adding Appointments to a Calenda

Adding a Multiday Event to a Calendar

Adding Text to a Calendar

Adding Art to a Calendar

Adding a Thumbnail Month

Formatting Calendars

Gantt Charts

Understanding Gantt Charts

Understanding Gantt Chart Options

Creating a Gantt Chart

Entering Task Details

Creating Subtasks

Linking and Unlinking Tasks

Adding and Deleting Tasks

Adding Milestones

Adding and Hiding Columns

Navigating a Gantt Chart

Formatting Task Bars

Importing Data Into a Gantt Chart

Printing Gantt Charts

Cross Functional Flowcharts

Understanding Cross Functional Flowcharts

Creating a Cross Functional Flowchart

Adding Swimlanes

Adding Swimlane Labels

Adding Phases

Adding Shapes

Adjusting Swimlanes and Phases

Formatting Cross Functional Charts

Formatting Shapes

Applying Quick Styles

Formatting the Fill

Formatting Lines

Applying Effects

Using the Format Painter

Using Undo and Redo

Protecting Shapes

Working With Connectors

Connecting Shapes

Automatically Adding Connected Shapes

Connecting Existing Shapes

Inserting and Deleting Shapes

Adding Text to Connectors

Changing Connectors

Working With Connection Points

Formatting Connectors


Adding Containers

Adding Shapes to a Container

Formatting Containers

Deleting Containers

Working With Text

Adding Text to Shapes

Formatting Text

Adding Text to the Page

Editing Text

Using Find and Replace

Aligning Text

Moving Text

Creating Bulleted Lists

Creating Tables

Spell Checking Text

Working With Pages

Inserting Pages

Naming Pages

Duplicating Pages

Changing Page Order

Deleting Pages

Applying a Background Style

Adding Headers and Footers

Inserting a Logo

Assigning a Background Page to Other Pages

Page Size and Orientation

Page Tools

Understanding Page Tools



Using the Pan and Zoom Window

Displaying Grids and Rulers

Changing Grids and Rulers

Setting Guides and Guide Points

Using Guides and Guide Points

Working With Rulers

Changing the Scale


Understanding Themes

Applying a Theme

Applying a Theme Variant

Highlighting Shapes With Quick Styles

Embellishing Shapes

Creating a Custom Theme

Creating Custom Theme Colours

Working Collaboratively

Adding Comments

Working With Comments

Using the Comments Pane

Commenting With Ink

Coauthoring Drawings

Saving to OneDrive

Sharing Drawings

Opening Shared Drawings

Outputting Drawings

Using Print Preview

Fitting a Drawing to Printer Pages

Printing a Drawing

Emailing Drawings

Organisation Charts

Creating an Organisation Chart From Scratch

Adding Multiple Shapes

Changing a Position Type

Changing the Layout of Shapes

Changing the Spacing of Shapes

Creating a Team

Changing the Order of Shapes

Adding a Title

Inserting Pictures

Formatting an Organisation Chart

Adding Shape Data

Creating Shape Data Fields

Creating a Custom Shape and Stencil

Creating Master Shape Data Fields

Organisation Chart Data

Creating an Org Chart From

Employee Data

Creating an Org Chart From a New Data File

Adding Employee Data

Exporting Data

Comparing Versions

Creating Synchronised Copies

Synchronising Subordinates

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Microsoft Visio 2016 – Full Day